| I | Introduction to New Lenox “Rebels” Baseball Association (NLBA) | 3 |
| II | Structure of NLBA | 3 |
| III | NLBA Executive and General Board Meetings | 4 |
| IV | Divisions of NLBA | 4 |
| V | Game & Practice Policies | 5 |
| Conduct | 5 | |
| Appearance | 5 | |
| Field Setup and Maintenance | 5 | |
| Game Rules | 6 | |
| Game Spokesman | 6 | |
| Rain out Procedures | 6 | |
| Care of NLBA Equipment | 7 | |
| Soft Toss and Hitting Tee Batting Drills | 7 | |
| Field and Dugout Trash Clean-up | 7 | |
| VI | Violation of Game or Practice Policies | 8 |
| VII | Umpire Association | 8 |
| Umpire Complaints | 9 | |
| VIII | Issues Committee | 9 |
| IX | Manager’s Responsibilities | 9 |
| Equipment Bag Pickup | 10 | |
| Candy Fundraiser | 10 | |
| Uniform Distribution | 10 | |
| Picture Day | 10 | |
| Opening Day | 10 | |
| Proud American Days Parade | 10 | |
| Team Administrative Duties | 10 | |
| Handling of Players | 11 | |
| X | “Double Dip” Policy | 11 |
| XI | Game Scheduling Policy | 12 |
| XII | Temporary Replacement Player | 12 |
| XIII | Placement Draft Rules | 12 |
| XIV | Rebels Traveling All-Stars Procedure Manual | 13 |
| XV | Rebels Metro Division Manual | 13 |
| Parental Code of Conduct | 14 |
NLBA is a not-for-profit, youth athletic association associated with, but not governed by, the New Lenox Community Park District. NLBA was originally formed to provide recreational baseball to community children ages eight through fourteen. The mascot name “Rebels” was formally adopted in 1995. The association color scheme is red, black, and white. The association was established to provide children the opportunity to learn and experience the game of baseball. NLBA appreciates the commitment you are giving as a manger and hopes that your experiences with the association are rewarding for you and the children.
Currently, NLBA provides recreational division baseball for children five to fourteen, recreational travel baseball for fifteen through eighteen, and competitive “Metro” traveling baseball for nine through fifteen years old. All recreational divisions are comprised of two-year divisions. Competitive “Metro” divisions are one-year increments. Additionally, NLBA provides competitive traveling all-star teams of one-year increments from eight to fourteen years old providing we have managers willing to take a team.
For most of our playing fields, NLBA uses New Lenox School District 122 property which has been leased to the Park District and, in turn, allocated to NLBA for the months of March through August. The development and yearly maintenance of the playing fields is funded by NLBA. Financial responsibility is provided through registration, sponsors, concessions, and fundraisers.
The baseball playing season covers the months of March through July for all divisions except Colt and Palomino which is May until August. March is field prep and beginning practice which continues through April. Regular games and in-house tournament games are played in May and June. July is travelling all-star and Metro tournaments. The associations membership is a yearlong, twelve-month commitment in order to continually plan, maintain, and improve our program and facilities.
NLBA is structured with a twenty-seven person Board of Directors referred to as the Executive Board. The Executive Board has voting rights to establish association policies, procedures, and association development. These members are; President, Executive Vice President, Secretary, Treasurer, Registration, and the Vice President of each of the eight playing divisions: Shetland, Pinto (2), Mustang (2), Bronco, Poly, Colt, Palomino, and Metro. The twelve remaining Executive Board members are the Department Directors consisting of: Registration Assistant, Field Maintenance, Equipment, Co-Uniforms, Website, Sponsors, Tournaments, Umpires, Candy Fund Raisers, Trophies, Planning, and Concessions.
The Executive Board sets policy for the association. This board is also responsible for developing and maintaining playing fields as well as future planning of the association.
The Executive Board will determine general rules for each division and adopt the official rulebook to be used for the season.
Adopted September 10, 2001 an amendment to the constitution made it
permissible with the consent of the standing executive board that in any
instance when two volunteers for a VP position may occur, under mutual consent
they may agree to split the duties of the VP position of that division. Each
member has equal voting rights in association matters.
The General Board is made up of the Executive Board and all current Team
Managers. The General Board is responsible for identifying and presenting issues
in front of the association and developing additional game rules within a
division.
The Executive Board meets once a month each month of the year on the second Monday of the month. Department Directors are not required to attend unless they have specific business to be brought before the board, or are specifically requested to appear. Attendance for all others each month is mandatory. If a member cannot attend, they are to notify the President, Executive Vice President, or Secretary prior to the meeting. Failure to attend without prior notification and/or continual failure to attend even with notification may result in sanctions against the member.
The General Board meets each month of the year on the third Wednesday of the month. Attendance for all members of the General Board is mandatory. Department Directors that cannot attend are required to notify any of the persons named above. Team Managers are required to notify their Division Vice President. Failure to attend without prior notification and/or continual failure to attend even with notification may result in sanctions against the member. Team Managers that cannot attend are strongly encouraged to send a coach in their place.
All meetings are held at the American Legion Hall on South Cedar Road, New Lenox, on the third Wednesday of each month at 8 p.m. All meetings are open to the public. The President chairs meetings, and in case of absence, the protocol is Executive Vice President, Treasurer, and Secretary.
Seven members of the voting membership, of which four must be members of the Executive Board, shall constitute a quorum at any meeting. A majority vote of present members who are eligible voters shall govern.
NLBA is constructed of recreational, traveling recreational and competitive divisions. Each division has a Vice President on the Executive Board. Each Manager of a team (including all-stars) is on the General Board. Each Vice President and Manager is an elected position to the association by the current membership at the annual meeting held in October. Divisions and ages of players are as follows:
Recreational/Recreational Traveling
Shetland 5 & 6
Pinto 7 & 8
Mustang 9 & 10
Bronco 11 & 12
Pony 13 & 14
Colt 15 & 16
Palomino 17 & 18
Competitive Metro
9-14 years old
Each division is responsible for maintaining NLBA game policies of the division and determining any special game rules. Special rules must be brought before the Executive Board for acceptance.
Each division is responsible for planning and hosting one special event to benefit the association each year. Events may be fundraising opportunities or other outings such as opening day, NLBA Managers and Board members family picnic, or similar event. Participation by each manager in the division is expected.
Conduct
The Manger and coaches are responsible to carry on good conduct during games and
practices and to ensure their players and fans (including parents) do likewise.
Any disagreements shall be discussed in an adult manner without violence or
abusive language. Any misconduct that will cause poor examples to the players
will not be tolerated. (See Code of Conduct) It will be the manager’s
responsibility to have their team’s parents sign the NLBA Parental Code of
Conduct.
Appearance
Managers and coaches shall be properly attired and be neat in appearance.
Traveling All-Star Managers and coaches (two) are required to wear the NLBA
“Rebels” shirt and hat provided by the association. Smoking or chewing tobacco
and drinking alcohol during any game or practice will not be tolerated.
Field Set-up and Maintenance
Care of NLBA playing fields and equipment is every association member’s
responsibility. The following Manager’s responsibilities apply for games and
practices as appropriate.
Home Team
Visiting Team
Note: Regardless of who is the Home or Visiting team, the winning team is responsible for ensuring that the visiting team performs their duties. If the visiting team does not do the work, the winning team shall perform the work themselves or be penalized by forfeiting their win and issued a loss for purposes of keeping the division standings. If the winning team is the Home team, failure by the visiting team to fulfill their duties shall be reported to the Executive Board.
Game Rules
NLBA requires each division to adhere to specific rules. It is mandatory for a
Manager or Coach to strictly adhere to these rules especially concerning
pitchers. If a Manger or Coach violates the pitching rules, the violation calls
for forfeiture of the game. All Managers are responsible to maintain
documentation on pitchers including innings pitched for both their team and the
opposing team. Opposing Managers must sign each others score book. Accusation of
a pitching violation will require the accused Manager to disprove the
allegation.
Effective by General Board action and constitutional amendment on June 11, 2001, every player at the recreational division must play a minimum or four innings in a six-inning game, or five innings in a seven-inning game. Maximum of twelve players per team will permit this. No player should sit for two innings in a row during a regulation game.
Game Spokesman
Any challenges to an umpire’s decision or debates with the opposing team will be
carried onto the field by only the Manager. In the case of an absent Manager,
the coach taking the team for that game shall only be allowed. This coach must
identify himself as the Game Spokesman to the opposing team and the umpires
prior to the start of the game. The umpire shall first issue any other coach
that comes on the field for discussion a warning. The second infraction shall
result in the person being ejected from the game. Further infractions shall be
brought to the Executive Board and an Issues Committee shall be convened.
Rain-Out Procedures
In the event of poor weather, NLBA policy is to consider every field in a
“yellow” condition. Managers shall not contact the Park District for a field
report, nor shall they instruct any player or parent to contact the Park
District. Unless a game is mutually called due to rain in advance of normal game
time utilizing the procedures below, Managers shall tell all players to arrive
ready to play and in uniform for each game. Procedure for determining a rainout
shall be as follows:
Managers are expected to make every effort to restore the field to a playable condition and to avoid rainouts if at all possible.
The Division Vice President will work with the Scheduler and Director of umpires regarding the cancellation and rescheduling of the game.
There is a one hour and fifty minute limit when a game is scheduled after
your game.
Care of NLBA Equipment
Managers are expected to take good care of all equipment issued to them in
their team bags throughout the season as well as intermittently used NLBA
property such as rakes, scoreboards, etc.
Ensure all equipment to be placed in the field boxes has been returned to the
box and it is locked.
Inspect all playing equipment and report damaged equipment to the Equipment
Director. Clean all equipment in your team bag as best as possible prior to
returning. All equipment bags shall be returned to the Equipment Director after
your season is complete and you have cleaned the equipment. Any manager that
does not turn in his current season equipment bag cannot be nominated for a
manager position the following season. Attach a tag to your bag indicating your
name, division, and team name. Please return all used game balls and practice
balls in reusable condition. These balls can be issued as practice balls to
following year which saves the association many equipment dollars.
Soft Toss and Hitting Tee Batting Drills
NLBA expressly prohibits these drills to be performed using field fencing as a
means to stop the batted ball unless the drill is performed using only plastic
wiffle balls. Managers are responsible to ensure coaches of your team or any
visiting team adhere to this NLBA policy.
Field and Dugout Trash Clean-Up
Managers are responsible for making sure the dugout and surrounding field and
fan areas are free of trash before leaving the field to the next team. If
necessary, you can obtain a broom from the storage shed to sweep out the
dugouts.
Any Manager or Coach found violating the policies set forth in Section V. or any Manager knowingly permitting their coaching staff to violate these policies will be subject to sanctions as indicated herein. These sanctions are in addition to any sanctions indicated in Section V.
For Conduct, Appearance, Game Rules, Game Spokesman, Care of Equipment,
Soft-Toss and Hitting Tee Drills:
1st Violation: Minimum one game suspension for the persons(s) involved.
2nd Violation: Suspension for the remainder of the season.
3rd Violation: Expulsion from the association.
For Field Set-Up and Maintenance:
1st Violation: Manager is suspended for next game on schedule.
2nd Violation: Manager’s team forfeits next game on schedule. Opposing team
issued the win. Game will not be played.
3rd Violation: Manager is immediately removed from their position and barred
from ever again holding a Manager position in the association.
The above violations have no expiration and are carried from one year to
another.
For Rain-Out Procedure:
1st Violation: Manager forfeits game “rained-out.” Opposing team issued the win
(Can be a double forfeit if both Managers fail to comply with the policy). The
game will not be played.
2nd/3rd Violation: No current NLB policy addresses a second or third violation.
For Trash Cleanup: No Current NLBA policy addresses this violation.
In the absence of formal violation policy, the matter would be brought before
the Executive Board for possible action which may include turning the matter
over to an issues committee.
NLBA uses its own umpires for Shetland division and an outside service overseen
by the Director of Umpires for all other divisions. Each game at Shetland,
Pinto, and Mustang has one umpire. All other divisions have two umpires. This
standard may vary for tournament play.
All umpires are expected to explain their reasoning for judgment calls.
Ejections may occur only after one warning. When a warning is issued, both teams
must be notified of the warning. Ejection calls for the removal of the
individual from the field, not the complex, and requires the identification of
an acting manager should the manager be ejected.
NLBA requires that all individuals control their frustrations on the field and
utilize the Executive Board / Issues Committee as the procedure for getting
their complaint processed. This applies to everyone, including umpires.
Umpire Complaints
NLBA maintains a conduct order for umpires as it does for NLBA Managers and
coaches. In the case where an umpire’s call or officiating comes to a point of
discussion, it is expected that the Manager or acting Manager discuss the
situation with the umpire. If the discussion begins to reach a level of
frustration, NLBA expects the Manager or acting Manager to utilize the procedure
to bring a complaint to the Executive Board / Issues Committee. The issue will,
in turn, be resolved with the Umpire Association.
The Issues Committee is an ad hoc committee responsible for acting on issues brought before the association. Issues may include protesting of games, Managers’/coaches’ complaints, Policy Violations, Umpire or Parent Complaints. The committee is convened by order of the Executive Board.
The Committee is staffed by up to thirteen members. The President acts as the Committee Chairman and Executive Board representative include, Executive Vice President, Secretary, and Treasure. The remainder of the Committee is made up of the Vice President from each recreational division and Metro division Vice President. The division which is affected by the issue is not represented on the Committee. A Committee meeting of seven (7) members will constitute a quorum.
The Committee will be responsible for the enforcement of the constitution and policies of NLBA. A fact-finding hearing will be convened within one week’s notice of an issue. Individuals involved in the issue will be requested to appear before the Committee including umpires and parents.
All sessions of the Committee will be minutes recorded and all actions taken will be logged. Minutes and the log will be forwarded to the association secretary for filing.
Within one week of the completion of the hearing, the committee will notify the individual(s) responsible for bringing forth the issue of their decision. The notification shall be both verbal and in writing. The Executive Board will be copied on the written notification.
All decisions reached by the Issues Committee are subject to appeal to the full Executive Board if submitted in writing within one (1) week after the committee decision.
The Manager carries specific responsibilities to the team and the association. Each Manager is expected to fulfill these responsibilities or designate persons within the team to ensure the responsibilities are met. NLBA Managers must be individuals that go beyond showing up to run the team on game day. They must be committed to the children and the viability of our growing association.
Equipment Bag Pick-up
Manager shall pick up the equipment bag at the designated location, date, and
time. Inspect the equipment and ensure it is complete with catcher’s gear,
catcher’s mitt, four batting helmets minimum, used balls for practice, minimum
one dozen new balls for games, and at least two cool packs for injuries.
Candy Fundraiser
Manager is responsible for pick-up of candy for the entire team on the
designated location, date, and time. Bring your team’s registration “yellow
sheets” with you so you can verify the quantity needed. You are then responsible
for distributing the candy to the appropriate players in a timely manner and
collecting all money and turning it in on the designated day in order to receive
your uniforms and picture day assignment.
Uniform Distribution
The Manager is responsible for distributing his uniform allotment properly to
each player to ensure the best fit. Do not let the players choose uniforms by
number preference. One team shirt for the manager shall be provided by NLBA.
Coaches’ shirts can be purchased additionally. See Uniform Director.
Picture Day
Picture day is a mandatory NLBA event for all managers and teams. The Manager is
responsible for 100% participation of the team including him/herself and any
coaches.
Opening Day
Opening day is a Mandatory NLBA event for all recreational divisions through
Bronco and optional for all other teams. Activities vary each year. As a
Manager, your enthusiasm for opening day will make the day successful and fun
for your players.
Proud American Days Parade
Always held the first Sunday in May and sponsored by the New Lenox VFW. This
event is a fun time for your players, parents, coaches, and you. It also is good
exposure for NLBA.
Make sure the players wear their uniforms. Attendance is not mandatory but strongly encouraged by the Executive Board. VFW supplies free hotdogs and drinks for the kids and adults afterwards at their post on Vine Street.
Team Administrative Duties
As Manager, you are responsible for the administration of your team in various
areas including:
The Handling of Players.
The primary objective of this association is to provide supervised recreational
(or competitive in Metro division), baseball games. Managers shall bear in mind
that the attainment of exceptional athletic skills or winning of games is
secondary and the molding of future adults is of prime importance.
Keep it Positive.
Remember that these kids joined NLBA to have fun. Winning games, but doing so
through negative management is not fun for those players being put down by you
and your coaches. When a player makes a physical or mental error on the field,
don’t further complicate the situation by yelling at them on the field. It
embarrasses them and does not make you look too good either. Take the player
aside when the team comes in the dugout. Talk to them in a positive way about
what they did wrong and explain how they can improve and perhaps not make that
mistake in the future.
Be Knowledgeable.
We expect you to teach your players the proper fundamentals and techniques of
baseball. Do not tell players they are performing poorly without first taking
the time to instruct them on how to do something properly. We do not expect our
Managers to know everything, but try to improve your players by educating
yourself first. Excellent resources can be found in libraries, bookstores, or
with other coaches within NLBA.
Lead By Example.
Players look up to their coaches and will emulate them. Being a good sport and
treating everyone, not just the players but the parents, other coaches, and
umpires as well with respect this teaches good sportsmanship and respect.
NLBA strictly prohibits any player to play in more than one division within NLBA or for any other baseball organization outside NLBA at the same time. This situation is known as double dipping. Within the organization, a player registered and placed on a Metro competitive division team cannot play on any recreational team either as a roster player or substitute. Outside the organization, any registered player cannot play for any other area organization or league. This is an adoption of the Pony Baseball Inc.
NLBA will not permit its Managers and/or Coaches to promote or knowingly permit
this condition. Should this condition arise, the Manager must immediately report
it to the Executive Board. Any Manager the knowingly permits the condition to
continue or makes a team substitution with either a Metro player or non-NLBA
registered player shall be subject to the same sanctions as found in Section V.
Conduct.
SPECIAL NOTICE!
NLBA POLICY STRICTLY PROHIBITS ANY PERSON THAT MANAGES, COACHES, OR OTHERWISE
HOLDS ANY BOARD POSITION WITH ANY OTHER "COMPETING" BOYS BASEBALL ASSOCIATION FROM
PARTICIPATING AS A MANAGER, COACH, OR BOARD MEMBER IN THE NEW LENOX “REBELS”
BASEBALL ASSOCIATION.
All games will be scheduled at the beginning of the season through the league scheduler. You are required to play your games as scheduled. Managers may not reschedule games for matters of convenience to either (or both) manager(s). The scheduler shall be responsible in forwarding all scheduled and rescheduled games to the Director of Umpires, Director of Concessions, each Division Vice President, and the New Lenox Community Park District. Managers will obtain their team schedules from their division Vice President. No field allocations are official without using this procedure. The Executive Board will decide the outcome of any unofficial games.
Sanctions against the Manger for violation of this police are as follows:
1st Violation: 1 game suspension plus Board decision of unofficial game outcome.
2nd Violation: 3 game suspension plus Board decision of unofficial game outcome.
3rd Violation: Expulsion from NLBA plus Board decision of unofficial game
outcome
Violation occurrence has no expiration and will be carried through into future
years.
In the event you do not have enough players present for a legal
lineup, you may draft a temporary replacement player from the next lower
NLBA division to play on your team for the game. The following rules
apply. Manager violations of this policy are as set forth in Section V.
Conduct.
1. Temporary player cannot play up if there is a conflict with his
regular team’s schedule.
2. Temporary players cannot pitch.
3. Temporary players shall bat in standard continuous batting order.
4. Temporary players shall play the standard minimum innings of the
division.
Rules policy adopted November 14, 1994. See (Attachment 1)
Amendment adopted February 12, 2001: Any protected older player on a
team that has a younger brother coming up that played as a traveling
all-star the previous year requires that team to forfeit their first
round pick.
Manual adopted by Board action February 2001. See NLBA League secretary for copy.
Manual adopted by Board action April 2001. See NLBA league secretary or Metro VP for a copy.
The below procedure describes the process which will be followed for Pinto (7 & 8year olds), Mustang (9 & 10 year olds), Bronco (11 & 12 year olds), and Pony (13 & 14 year olds). Replace the ages in the following procedure to coordinate with your division.
1. Managers moving into the Bronco Division will draw a team name.
This draw will be an available existing team or an expansion team as
needed. This is a blind draw. (Returning managers will use last year’s
roster for selection purposes only. Coaches returning as manager will be
given the same right.)
2. All managers with existing teams will now retain two 12 year olds
from that team plus their son. (If players are available you must retain
them)
3. Expansion teams and existing teams with less than two 12 year olds
will have first choice of any unprotected 12 year olds with names facing
up. This will get their teams equal to existing teams. (Two 12 year olds
plus their son). A draft order will be picked for this draw. (It’s
helpful to get these picks prior to draft night. That will keep these
players out of sealed envelopes).
4. Remaining 12 year olds from existing teams will be put in blind pools
in front of each team’s manager. All new 12 year olds will be put into a
general blind pool. (The registration sheets should be put in individual
sealed envelopes labeled, blind 12, or with the existing team name).
5. All teams containing less than three 12 year olds (2-12 year olds
plus an 11 year old son) will now have one blind 12 year old from the
team pools or the general pool. A new draft order will be picked for
this draw.
6. All remaining twelve year olds will now be picked blind from the
individual team pools or the general pool. A new draft order will be
picked for this draw.
Note regarding twins: If your pick is a twin, the other
twin will be considered you next pick.
Note regarding “Brothers Rights”: If your 12 year old pick or protected player has an 11 year old brother, the 11 year old will be considered your last pick. If the brother was an All-Star or Metro player from last year, he is considered your first 11 year old pick.
Note: All 12 year olds must be placed before any 11
year olds are drafted.
Note regarding 11 year old son: Your 11 year old son
will be your last pick.
7. 11 year old draft begins. A new draft order is picked for this draw.
8. All evaluated 11 year olds must be picked first. (In Pinto managers will be given one open 7 year old pick in draft pick order. All remaining &year olds will be blind picks). (It’s helpful to get these picks prior to draft night. That will keep these players out of sealed envelopes).
9. All remaining non-evaluated 11 year olds will then be blind picks. (The registration sheets should be put in individual sealed envelopes labeled blind 11).
I Will:
Further, I will never:
For the sake of your child’s experience in an organized sport and for the good of the game, it is important that we, as parents, maintain perspective. The perspective is simple. First of all, this experience is a game and secondly, the experience is your child’s and not yours. The overwhelming majority of the parents maintain this perspective, while the minority undermines it for those of you who otherwise want to enjoy it.
Failure to adhere to the rules and requests outlined within this Parental Code of Conduct agreement could result in disciplinary actions taken against parents, guardians and / or participants, up to and including termination of participation in the New Lenox Baseball Association.
X_______________________ _____________
Parent or guardians signature
Date